ARTICLE I
Name and Definition:

1. The name of the Organization shall be Canadian Aid for Education ( CAFE )
2. The Organization shall be non-profit. It shall be carried on without the purpose of gain for its members and any profits or other accretions to the corporation shall be used in promoting its objects.

ARTICLE II
Mission Statement:

The Canadian Aid for Education (CAFE) is non-profit organization that will seek participation and partnership in Canada and abroad to sponsor community projects that will enhance the development of the full potential of people in developing countries.

 

It is the vision of CAFE that by supporting people in their struggle for education, liberation and justice through the sponsoring of community projects, they acquire the necessary skills to take control of their lives and build a better future.

ARTICLE III
Specific Objectives:

1. To support education projects initiated by community or church organizations in developing countries
2. To appeal to organizations, institutions, local businesses and individuals for financial donations to sponsor projects.
3. To organize fundraising events through the year to help finance the sponsored educational projects.
4. To work in partnership with organizations with similar mandates or missions in Canada and abroad.

ARTICLE IV

Membership:

The founding members listed herein and such other natural persons and organizations who believe in supporting educational programs in developing countries.

ARTICLE V
Number of the Board of Directors:

A volunteer Board of Directors of a minimum of six and not more than twelve members will manage the organization, and it shall consist of the Chairman, Secretary, Treasurer and members at large.

ARTICLE VI
Appointment of Board Members:

The members of the Board of Directors shall serve a two year term. The Organization shall at the Annual General meeting every year confirm the Board of Directors. If the officers of the Board of Directors cease to be member of the organization or cannot fulfill its commitments from office during his/her term of office, the Board of Directors shall appoint one from the Board of Directors to hold office until the next AGM. There is not a term limit, a Board Member can be confirmed to as many terms as they are able to fulfill his/her duties.

ARTICLE VII
Duties of the Board of Directors:

1. The highest administrative organ of the Organization, it is responsible for overall management
   and administration of all programs within the organization as well as the implementation of policies and guidelines.
2. The Board of Directors members will be responsible for formulation of the organization's policies, guidelines and setting up systems.
3. The Board of Directors shall ensure that all affairs of the organization are conducted in a transparent manner.
4. The Board of Directors shall have the power to suspend/expel a member if it is deemed necessary.
5. Fund Raising
6. Approve all financial expenditures. There should be three signatories at the bank
   (Chair, Treasure and a member at large). Two signatures must sign all financial transactions.
7. Receiving and reviewing applications for educational projects and making final decisions.
8. It is required that two thirds of the members of the Board of Directors must be present in order to vote on any application for educational projects.
9. Approval of projects requires a two-thirds majority vote by Board of Directors present at the meeting. Any board member can bring forward requests for educational funding projects.
10. Organizing a network of volunteers in Canada and abroad to support the work of the organization.

ARTICLE VIII
Duties of Office Bearers

CHAIRMAN

S(he) shall unless prevented by illness or any other accepted reason preside over all meetings and also be responsible for outlining the organization’s policies and guidelines. In his/her absence, any of the committee members shall be appointed to act.

S(he) will be a signatory to the organization’s bank account.

 

SECRETARY

The secretary shall ensure that all the correspondence of the organization is efficiently and constitutionally executed. In his/her absence, the chairperson shall act. His/ her responsibilities are:

1. Take minutes of the committee meetings.
2. Issue notices to convene all the meetings of the Board of Directors
3. Responsible for preservation of all records

TREASURER

1. Will keep clear records of all monies received and ensure that sound accounting systems are in place.
2. Ensure that the organization’s book of accounts is audited annually.
3. Mandatory signatory to all approved organization’s accounts.

ARTICLE IX
Removal of Board Members:

The Board of Directors may by a resolution of three-fifth of the members remove any member of their body from Office if his/her conduct contravenes the organizations policies and philosophy

ARTICLE X
Meetings

The Board of Directors meetings shall be convened monthly to discuss items of the agenda or any other specific purpose. A written notice for such a meeting shall be sent to all members not less than fourteen (14) days before the date thereof. The secretary on behalf of the executive committee shall invite items of the agenda from the members and upon agreement of items to be discussed, the secretary shall convene the meeting.

ARTICLE XI

I. PROPERTY AND FINANCE

1. The Organization shall be entitled to purchase, acquire, hold, own, administer and dispose off property both movable and immovable, such as necessary for the enhancement of their aims and objectives.
2. All such investments and property shall be vested in the name of the Organization.
3. he disposal of property must be approved by a full Board of Directors.

II. AUDITOR

1. Shall be appointed at the Annual general meeting. The auditors shall open all the accounts and records for inspection at any time.
2. A copy of the auditor’s report on the accounts and statements shall be furnished to all members of the Board of Directors, and it should be presented at the Annual General Meeting for its final approval.
3. The books shall be audited annually.

 

III. FUNDS

1. Funds will be sought from donor agencies and the general public for the programs which are in line with the organization’s mission and approved by the Board of Directors.
2. All the monies and funds shall be made payable to the organization in the name of CAFE.
3. The financial year for the organization shall be from 1st January to 31st December of every year.

ARTICLE XII
Ammendents to the Constitution:

1. There shall be one constitution for the organization.
2. Amendments to the Constitution shall be made only at the Annual General Meeting.

ARTICLE XIII
Disolution and Disposal

1. The organization may be dissolved.
2. A decision to dissolve the organization must be discussed by the full Board of Directors who shall examine all outstanding issues including the financial aspect.
3. To dissolve the organization the Board of Directors must present this decision at an emergency meeting of all members for its final approval.
4. Upon dissolution of the organization, and after payment of all debts and liabilities, the remaining assets shall be distributed to another non-profit organization with similar objectives as the Board of Directors may approve.

Certified Copy dated May 5, 2009

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